Question
What happens to my Computing Account when I leave or graduate from UC Davis?
Overview
Campus-sponsored licensing for products discontinues once you leave UC Davis. This includes but is not limited to Microsoft, SIS web, and Google products and services. Please see the listing below for specifics.
To reduce any data loss, please download resources you would like access to after graduation or leave UC Davis to personal non-UC Davis accounts.
The date that your account loses access varies based on Undergraduate, Graduate Student, and College/School dependencies.
These can cease as soon as days after graduation in cases for the School of Medicine and School of Nursing and up to 3 months for most Undergraduates.
As you prepare your information for possible data and email log transfers as you leave UC Davis, please keep in mind the following:
- University business records, which may include emails and attached documents, stored in email inboxes must not be transferred to personal accounts, as they belong to the university and may be subject to specific requirements on the disposition of those records. Whether or not created or stored on university devices, these records can be subject to disclosure under the California Public Records Act or other legally required purposes.
- Personal information about others that were collected and/or maintained in emails for the purpose of official university business duties must not be transferred to personal accounts. Keeping this information beyond official duties may be a violation of policy and applicable laws as a possible unauthorized use or misuse of records.
If you are using any electronic communications resources, such as an email address, for incidental personal use (e.g. for a login address to a non-UC Davis web page) it is strongly encouraged that you switch to using a personal non-UC Davis email address so you do not lose access to those sites or services.
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Answer
The information on this page is subject to change. Please check back for updates.
For Students:
Canvas
Access to Canvas is associated with your computing account which does go away once you leave UC Davis. You can export your courses from Canvas at any time prior to this for your records. If you need access to Canvas again, you will need request the department of your major to temporarily sponsor you for access.
Please see https://community.canvaslms.com/ for the latest steps on how to export those from the application.
You can also reference this KB for more information and tips for to prepare for when your Canvas access goes away: https://kb.ucdavis.edu/?id=3378
Campus Computing Services
Once your UC Davis computing account has closed, you will no longer be able to access campus-hosted services such as and not limited to myucdavis, Office 365/Microsoft Products including OneDrive, UC Davis Canvas, UC Davis Zoom, and SISweb. If you have registered any computer MAC Addresses for use on RESnet, they will be de-registered during the closure process. Access to UC Davis campus computer labs and the Eduroam wireless network will also be discontinued during the closure process.
If you need access to any of these temporarily, please reach out to your department of Major for a TAF (Temporary Affiliate Status) to retrieve any resources.
Email Services
Students currently on the DavisMail system will retain their campus email address and email account unless Google ends their contract for DavisMail, or the service is discontinued. To get a copy of your Google Data for personal use after you leave UC Davis, please see this KB for steps to download that: https://kb.ucdavis.edu/?id=0507
Once your computing account has closed, you will no longer be able to access DavisMail via myucdavis. The link below has been provided for continued access to your DavisMail account:
http://mail.google.com/a/ucdavis.edu
This does not extend to students in programs associated with the School of Medicine, School of Nursing, Public Health, and other specialized programs that are not a part of Davismail.
If you are using any electronic communications resources, such as an email address, for incidental personal use (e.g. for a login address to a non-UC Davis web page) it is strongly encouraged that you switch to using a personal non-UC Davis email address so you do not lose access to those sites or services.
NOTE: If you have been using your loginid@ucdavis.edu and not your mailid@ucdavis.edu, you will need to change that where ever you use it as loginid@ucdavis.edu will no longer continue to deliver email to you.
Email Forwarding
You can choose to forward your email to an external address before your account closes. For more information visit the following url and selecting Email Forwarding:
https://computingaccounts.ucdavis.edu/
Your Kerberos passphrase will be required to setup email forwarding on your account. If you have forgotten your kerberos passphrase, options for passphrase reset can be found here.
Email will only be forwarded for your MailID@ucdavis.edu email address.
Mailing Lists
When your computing account is closes and you want to change the lists you are subscribed to, please see this page to log in to Sympa appropriately. From there, you can unsubscribe from any lists you no longer want to receive mail from.
Library Privileges
Access to library services and online materials will also be closed during the process.
SISweb & Transcripts
If you wish to retain a copy of your unofficial transcripts, you can log in to SISweb to print or save a copy before your account closes. SISweb including access to unofficial transcripts will no longer be available.
Once your computing account has closed, you order official transcripts from the registrar, by visiting the following url:
http://registrar.ucdavis.edu/records/transcripts/order.cfm
How do I extend my account access after closure?
Without an active faculty, staff, or student record, all UC Davis Computing Accounts begin an automatic closure process. If you are currently on filing-fee, this can also start the closure process since it is not an active student status. If you need the account for university-related purposes, you can be sponsored with a Temporary Affiliate Form (TAF). An active faculty or staff member will need to submit the TAF on your behalf to reactivate your computing account for up to one year.
For more information on the TAF process and where to refer your sponsor, please see the following page: http://taf.ucdavis.edu
I forgot my passphrase. Help!
If you need help resetting your passphrase, please see this page for available options including how to contact IT Express should you need additional assistance with that process.