Question
What licensing agreements does campus have in place for Microsoft products?
Overview
Currently, the UC Davis campus community can use three different types of licensing agreements to obtain Microsoft Products:
Answer
Microsoft 365 license
Students may download and install Office Pro Plus from the Microsoft 365 portal on up to 5 devices by logging into https:\\portal.office.com.
Microsoft Select
Select agreement allows any student, faculty, staff member, or department to purchase Microsoft licenses at a very competitive price. This is a UC-wide agreement; there are no minimum requirements and licenses can be purchased at any time. Purchasing through this agreement can be a cost-effective solution for both licensing and upgrading systems.
Microsoft Campus and School Agreement (CASA)
Department may enroll in the UC CASA to license Microsoft products at special UC pricing. Through the CASA subscription, departments license all the computers and users in their department for 12 months or if they enroll during one of the midterm periods, then it will be for the remainder of the contract year, and are eligible for the latest Microsoft software.
To determine the cost of enrolling in the UC CASA, a department must calculate the full-time employee (FTE) count. This calculation takes the department’s employee headcount and converts it into an FTE count by applying certain reductions. The FTE count is usually lower than the headcount. When the FTE count is lower than the number of machines the department needs to license, the department saves money.
- Determining Departmental Coverage - To verify if your department is covered by CASA, either contact your departmental technical support staff or our Dell account representatives at UCD.licensing@dell.com.
- Enrollment in the UC CASA- The next FY enrollment for UC CASA through Dell begins in March each year, contract term is July 1 through June 30 each year. Enrollment occurs annually, but departments may also enroll at a few points throughout the year. Please contact the Dell account team for more information.
- Electronic Download Only - It’s important to note that no physical media may be used in conjunction with software licenses obtained via the CASA because the UC agreement specifies that software may be obtained via electronic download only for tax purposes.