Note: The TAF process is only for UCD campus affiliates and excludes UC Davis Health.

UC Davis Health affiliates please use this link: UC Davis Health Affiliate Form

Guest faculty and staff, visiting scholars and others may receive temporary computing privileges when a business need is deemed necessary by an affiliated UC Davis department. Whether or not to use a TAF is the department's decision as they are responsible for the affiliate access. Temporary accounts are active for a maximum of one (1) year, or until the owner's affiliation with UC Davis ends, whichever comes first. Renewal of this account is required for continuation of services beyond one (1) year. There is no limit to the amount of times a TAF can be renewed.

There are four parts to completing the online TAF:

1. Initialization - The process is initiated by a UC Davis sponsor, limited to currently active career staff and/or faculty. Once the necessary data has been entered, the TAF is automatically routed via email (that is specified in the TAF) to the affiliate for detailed information about them.
2. Affiliate completes TAF - After the affiliate has entered their information, the TAF is automatically routed via email back to the sponsor.
3. Sponsor forwards to departmental approver - The sponsor verifies the entered information is filled in completely and routes the TAF to a departmental approver (chosen by the sponsor).
4. Departmental approver finalizes the TAF - Once approved by the departmental approver, an email is sent to the affiliate for instructions on how to create their commuting account. For previous/current affiliates an email is sent informing them of completion, but a new account computing account is not necessary.

Part 1: Initialization

As an active, UC Davis faculty or staff member:

1. Visit this page - https://computingaccounts.ucdavis.edu/cgi-bin/taf/index.cgi
2. Login to the website with your UC Davis LoginID and passphrase.
3. You can perform one of two actions here:
   1. Renew an existing TAF by clicking the Renew link to the left of the individual.
   2. Create a new TAF by clicking the Create a TAF button.

If you've decided to renew

You'll be unable to modify existing information about the affiliate; you will only be able to modify the new end date. There are no additional layers of approval for a renewal. Once you choose the new date, the affiliate will receive an email with the new date and the change will occur immediately.

Note: The format is DD/MM/YYYY

If you've decided to create a new TAF

You'll be taken to a new screen and asked to enter the following information:

• Affiliate Name
• Previous affiliation information
• Current email address of affiliate
• End date
• Type
• Department
• Any comments

Once you've completed this information, you can begin the next step by clicking Yes, I agree. This will send an email to the affiliate, based on the email address you specified for them to complete some additional information.

Tips to avoid Computing Account problems for new TAFs

• The first, middle and last name you enter here will be used to create their account. Double check spelling and how it's entered.
• If the affiliate is a previous student or employee you must enter their ID# to avoid an account reactivation issue. First, check the box next to either the student or employee text and then enter their 9-digit number.
• Double check the email address of the affiliate before submitting the form. If the email address is wrong, a new TAF will have to be created.
• The end date cannot exceed 365 days from today's date. Also, remember it's in a DD/MM/YYYY format.
• The type of affiliate you select can impact what systems they have access to (or don't have access to). Please choose the appropriate type and review with any service owners if you have concerns or questions.
• The department you select will ultimately impact what default departmental approvers will initially populate, on the final step. Ensure your department is selected and the department approver is aware that you are requesting a temporary account for someone.

Part 2: Affiliate completes TAF

As an affiliate, you will receive an email with a link that will take you to the online TAF form for completion. Fill in the required fields and double check the information entered by the sponsor is correct.

Tips for affiliates to avoid Computing Account problems

• Check the correct spelling and names in the First, Middle and Last fields
• Double check the birthday is correct. Sometimes the Day & Month fields are reversed.
• Verify the 9-digit number is entered properly, if applicable

Once you've filled out the form click Yes, I agree. The form will go back to your sponsor; they will receive an email indicating as such, asking for review.

Part 3: Sponsor forwards to departmental approver

Once you've verified that the form has been completed by the affiliate:

1. Final approval of the information entered by the affiliate.
2. Selection of a departmental approver.
   
   
   
3. Clicking Yes, continue will take you to the next screen where you will choose a departmental approver.
   
   
   
4. You'll be presented with a list of verified approvers based on your department. If you do not see someone you recognize, there are two options to consider:
   • Reach out to that person and communicate your intentions
   • Choose the second radio box - The approver is not in the list above; I want to search for one on the next page
5. Click Continue.
   
   
   
6. Search for and choose an approved individual. Once that person has been found, mark the radio box to the left of their name and click Submit.

Tips to avoid delays in this part of the process

• Based on feedback received by IT Express, many delays in the process can be traced back to department approvers not noticing they have TAFs awaiting approval.
• The departmental approver will receive an email, only once, with a specific link that they can click to approve the TAF. If they did not receive this email, you can direct them to this page -https://computingaccounts.ucdavis.edu/cgi-bin/taf/index.cgi- to see a list of pending actions.

Part 4: Departmental approver finalizes the TAF

Once the TAF is approved by the departmental approver, the TAF creation/renewal process is finalized. The affiliate will receive an email with instructions, either with computing account setup instructions, or confirmation of renewal.