Question

How do I setup an email signature?

Overview

Signatures are a handy tool when communicating via email. Most email applications and services allow for automatically inserting an email signature at the bottom of an email being composed. The following article provides instruction for configuring an email signature within campus email systems and email clients in which IT Express provides support. Please select the link below for the client you would like to configure:

Answer

Email Signature Configuration

• Microsoft Outlook 2003/2007

• Mozilla Thunderbird

• Apple Mail

• Microsoft Entourage 2004/2008

• DavisMail (Students)

Microsoft Outlook 2003/2007:

1. While in Outlook, click on Tools> Options.
2. Click on the Mail Format tab.
   
3. Under Signatures, click on the Signatures... button.
4. Click the New button and specify a name for this signature you are about to create (i.e. New Message, Reply, etc.).
5. Ensure that the specified name you just created is highlighted under the "Select Signature to Edit" field.
6. In the "Edit Signature" text field, fill in and edit your signature as you would like recipients to view it when they receive an email from you.
7. After completion of editing your signature, click the Save button above the text field.
8. Under "Choose Default Signature", you will see three drop down menus. Select an email account to configure default signatures for, then select the desired saved signature from the drop down menus next to "New Messages" and "Replies/Forwards."
9. Click OK.

Mozilla Thunderbird

1. While in Thunderbird, click on Tools> Account Settings.
2. Select the Account name (above server settings) of the account you wish to configure a signature.
3. Under the Signature Text field, fill in and edit your signature as you would like recipients to view it when they receive an email from you.
4. Click OK.

Apple Mail

1. While in Apple Mail, click on Mail> Preferences.
2. Select the Signatures tab on the top of the preferences menu.
3. Select the account for which you wish to create/edit a signature for.
4. Click the "+"sign and specify a name for the signature you are about to create (i.e. New Message, Reply, etc.).
5. In the text field on the right, fill in and edit your signature as you would like recipients to view it when they receive an email from you.
6. Set the "Choose Signature" drop down menu to your desired default signature for the account highlighted.
7. Close the Preferences window.

Microsoft Entourage 2004/2008

1. While in Entourage, click on Tools> Signatures.
2. Click on the New button and specify a name for this signature you are about to create (i.e. New Message, Reply, etc.).
3. In the text field below, fill in and edit your signature as you would like recipients to view it when they receive an email from you.
4. Close the window after creating/editing your signature.
5. Click Save from the following dialogue box.
   
6. To set a default signature, click on Entourage> Account Settings.
7. Double click on the account you which to specify a default signature.
8. Click on the Options tab.
9. Use the default signature from the drop down menu.
10. Click OK.

DavisMail

1. Log in to https://mail.google.com/a/ucdavis.edu
2. Click on Settings.
3. Under the General tab, scroll down to Signature: section.
4. Click the bubble next to the text field and fill in and edit your signature as you would like recipients to view it when they receive an email from you.
5. Click Save Changes at the bottom of the page.