Question
I need assistance with backing up data on my computer/workstation.
Overview
Backing up data is often an overlooked priority. When it comes to backing up your data, use the rule of three:
- Keep 3: Backup copies of anything that you wouldn't want to lose.
- Keep 2: Backups on different forms such as a hard drive, Network Attached Storage (NAS) device, and/or online backup services.
- Keep 1: Off-site backup. This could be anywhere that is not where you live, such as a relative's house or security deposit box.
Answer
There are a good number of solutions on the market for properly backing up your data. Often, external hard drives will be packaged with data backup software. Windows 7 and newer comes with built in Backup and Restore functionality in the Control Panel. macOS has their native backup solution "Time Machine" under "System Preferences..."
Best Practices
- Back up your data at least once daily. Most software will allow you to schedule your backups as often as you like.
- Be sure to create a Recovery Installation Disk if the option is available in your back up solution.
- If you are unable to backup your entire system, then start your file selection by asking yourself, "What can I afford to lose?"
- Some programs may require that you export items in order to back them up. For instance, to save your contacts or bookmarks from a program, you will likely have to export your list to a file then back up the file.
- Music files and digital photographs typically take up a lot of storage. This is something to consider when purchasing a backup device.
- If you back up to CD/DVD/Blu-Ray disc, then label your discs with date and time.
- Encrypt and password protect your back up if it contains personal information that needs to be secured.
Items to Avoid
- Do not back up to the single hard drive in your computer. If that hard drive crashes, you will lose everything.
- If you password protect your backup, make sure it is a password that you will always remember.
- Do not trust a back up. Back ups will typically be successful often, but may fail when you need to restore from them. It is advised that you test your back up by restoring from it on a regular basis.
- Do not expect your computer to take a back up when it is turned off. Schedule your backup during a time that the computer will be turned on but not necessarily being used.
- Do not back up to storage that is maxed out. If the disk is full, your back up will not complete.
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