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Question

What are my cloud storage options and how much storage space do I have?

Overview

UC Davis offers several options to Faculty, Staff, and Students for their cloud storage solution. Please note individuals lose access to their accounts 3 days after leaving UC Davis (5 days for faculty).
All members of UC Davis receive campus provided storage space from Box.com, Microsoft OneDrive, and Google Drive (at no cost is subject to changes in contracts from the vendors.) All three services offer workstation synchronization, mobile access, and support for uploading most file types with support of your local IT.

Video Media is best stored with Aggie Video.

Google Cloud is not a service provided by UC Davis or IET at UC Davis. If you need to use Google Cloud, please refer to Google's public knowledge and support for their service.
https://cloud.google.com/support

For larger storage needs, departments may also look into Amazon Web Services or Azure for expanded cloud computing and storage. You can see how to sign up for that here: How to Sign up for AWS and How to Sign up for Azure

Answer

UC Davis offers the following storage solutions to active UC Davis members:

Microsoft OneDrive - Preferred drive solution
Box.com
Amazon Web Services (AWS)
Aggie Video - for video media
Google Drive - Not available for all UCD accounts. Ex: UCDH compliance limits this usage for UCDH individual and departmental accounts including students in majors from UCDH

Please note: Your cloud storage accounts using your UC Davis credentials and/or UC Davis email address have always deprovisioned from the campus license when leaving UC Davis. This can cause issues with files and data stored for use for departments, labs, and other shared groups.
To avoid work stoppages and data loss, work with your local IT which may be found on this listing https://kb.ucdavis.edu/?id=0457 for assistance in transitioning your cloud storage to a place that will ensure work can continue upon your departure from UC Davis.

As you prepare your information for possible data transfers as you leave UC Davis, please keep in mind the following:

University business records, which may include emails and attached documents, stored in email inboxes must not be transferred to personal accounts, as they belong to the university and may be subject to specific requirements on the disposition of those records. Whether or not created or stored on university devices, these records can be subject to disclosure under the California Public Records Act or other legally required purposes.
Personal information about others that were collected and/or maintained in emails for the purpose of official university business duties must not be transferred to personal accounts. Keeping this information beyond official duties may be a violation of policy and applicable laws as a possible unauthorized use or misuse of records.

Microsoft OneDrive

Preferred

Who: All UCD users. UCDH users will fall under the Microsoft space managed by UCDH IT.
Storage: 1 TB
Access: All eligible users - Closes 3 days after leaving UC Davis (5 days for faculty)

Microsoft OneDrive offers online browser editing within Microsoft Office documents in real time, automatic version control, compliance with industry standards security, and offline editing automatic synchronization. Plus, it offers the largest amount of storage space without added costs.

Microsoft OneDrive Support Links

Box.com

Who: All UCD users, may not be available to those affiliated with UCDH
Storage: "Unlimited", until Box changes contracts with UC Davis
Access: All eligible users - Closes 3 days after leaving UC Davis (5 days for faculty)

This resource is excellent for projects that require a degree of redundancy, access to multiple people associated within or outside the UC system, and great ease of use. The service offers version control, file recovery, update notifications, and fine tune controlling for file access. Departments may request departmental Box.com accounts for storing institutional/business data if they have a mail ID associated with their departmental computing account.

Box.com Support Links

Amazon Web Services

Who: All UCD staff and faculty, may not be available for UCDH users
Storage: By usage and billing set up with the AWS service
Access: All eligible users - Closes 3 days after leaving UC Davis (5 days for faculty)

UC Davis employees may request this service through the IT Catalog to meet their storage needs for a variable price.

Amazon Web Services (AWS) is a set of robust tools for cloud computing, networking, storage, web hosting, and much more.
AWS may even be integrated into your department’s existing infrastructure multiple ways depending on your storage needs. The following is a brief list of storage services by Amazon:

Amazon S3 is a scalable storage solution in the cloud that allows access to store and retrieve any amount of data, at any time, from anywhere on the internet.
Amazon Glacier is a low-cost archive storage solution for information that is not needed often but demands saving. This is ideal for data archiving and backups.
Amazon EBS is EC2 Block Storage Volumes for moving data between Amazon virtual servers. While it may not be ideal for personal/business storage, it’s perfect for cloud computing environments.
AWS Storage Gateway is a storage service that integrates on-premises IT environments with Cloud storage seamlessly.

Amazon Web Services Support Links

UC Davis Amazon Web Services Order Form
Amazon Web Services
AWS Documentation

Aggie Video

Who: All UCD users, may not be available to those affiliated with UCDH
Storage: on premises
Access: All eligible users - Closes 3 days after leaving UC Davis (5 days for faculty)

Aggie Video, found at https://video.ucdavis.edu/home, is an excellent collaboration tool for working on videos and working with channels.

How to Support on https://video.ucdavis.edu/getting-started
Get additional help: aggievideo@ucdavis.edu

Google Drive

Who: All UCD users, except those affiliated with UCDH
Storage: 20GB for individual Google Workspaces, 100GB departmental Google Workspaces. One 100GB share drive available for UC Davis career employees. These are not eligible for increased storage.
Access: All eligible users - Closes 3 days after leaving UC Davis (5 days for faculty), access may be temporarily available for eligible former student deprovisioning

Google Drive is an excellent collaboration tool for working on documents and spreadsheets. This service allows for real time editing by multiple people, and the robust level of access by Google. Large files and media are not suggested for use with Google Drive. If you are an undergraduate student or someone else who was able to user Davismail by Google, your Google Workspace total storage is 20GB which includes the drive and mail.

Google Drive Support Links