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Organizing your Web CMS folders and files

Share URL:      Article: KB0000267 Published: 2014-05-14 Last modified: 2017-07-29


How do I organize my Web CMS folders and files?


Available assets

When your department first receives its CMS site, it includes by default the following folders (as viewed with an administrator or site manager's role):

Asset Tree
(visible in the left pane)
Site Assets
(available from the 'New' menu)
  • Base Folder
    • _user-blocks
      • content-blocks
      • xhtml
    • local_resources
      • css
      • images
      • js
    • manager_resources
    • _Site configuration
    • favicon.ico
    • Metafile
    • robots.txt
    • sitemap
  • External Links - used by navigation
  • File
  • Flex page
  • Folder - not used by navigation
  • Folder - used by navigation
  • Internal Link - used by navigation
  • Standard page
  • Text Block
  • XHTML Block

Where should I save the Assets?

Unless you're restricted by your role, you should have access to all these site assets.

External Links — used by navigation

External links are assets that allow you to add links to the main navigation bar or to the left panel navigation.

  • To add External Links to the main navigation, save the asset to the root of your site: /Base Folder/. Publish the entire site for the new navigation element to take effect on your web site.
  • To add External Links to the left panel navigation, save the asset to a subfolder. Make certain that:
    1. at least an index page is also in the folder, and
    2. the folder is set to index its contents so it dynamically generates the left navigation panel. To verify that indexing is turned on, select the folder in the asset tree, click on the Edit tab in the view pane, click on System, and then check to see if Index [] include when indexing is checked. If you make a change, be sure to click Submit to save your change.
    3. Publish the folder for its internal navigation elements to take effect.


  • Files are any asset that has a file extension (examples: .png, .pdf, .xsl, .jpg, .doc, etc.). Pages created with the Internal Page – Standard do NOT have file extensions as this is added dynamically when published to your web site.
  • Files can be saved anywhere in your site except for the _users-block folder as this folder is not included when publishing.

Folder — not used for navigation

  • These folders have indexing turned off, which means they will be excluded when the main navigation or the left panel navigation is dynamically generated.
  • Instead, this type of folder can be used as a repository for content you want to use in your other pages. A folder containing forms or files you would link to from a separate page, for example.
  • You can add new folders and delete existing folders.

Folder — used for navigation

  • Like the External Links above, these folders whose metadata you provide will either add a link to its contents to either the main navigation if saved to the /Base Folder/ or to the left panel navigation if created as a subfolder.
  • You can add new folders and delete existing folders.

Flex page and Standard page

  • Our two page templates, which can be saved anywhere except _user-block folder as this folder’s contents are not included when the site is published.
  • Creation and use of the two templates is explained in the CMS Web Services site.

What about support files?

We highly recommend you save your custom style sheets, JavaScript files, JavaScript blocks, and images in the /Base Folder/local_resources/ folder in the appropriately named subfolder. You're welcome to delete and/or create new folders for this section.

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