Overview

UC Davis employees will use these steps to approve and post a manual journal. 

Intended Audience for this Guide

GL managers and above

Navigation Path

Notification icon at the top right of the page

Steps

The approver will receive a journal approval notification, after the user has submitted the journal in the system.

1. Click the notification icon

The pending notification pop-up window is displayed.

2. Click the notification for the appropriate journal batch

The journal batch is displayed.

3. Review the journal details in the Details and Journal Lines section.

4. Click the Approve button to approve the journal.

Part 2: Post an Approved Journal

After the journal is approved, perform the following steps to post the journal in general ledger.

1. Click the General Accounting tile.
2. Click the Journals sub-tile.

3. Click the Tasks pane to view the task menu.

4. Click the Manage Journals hyperlink.

The Manage Journals page is displayed.

5. Enter any one of the following fields to search for an asset: Journal, Journal Batch, Accounting Period or Batch Status. In this example, enter the journal name in the Journal field.

6. Click the Search button.

The Manage Journals page is displayed.

7. Select the appropriate journal hyperlink from the Journal column.

8. Click the Post button to post the journal.