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Knowledge Base: Public
Category: Communication & Collaboration / Office 365 (for end users)
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Question

How do I add the UC Davis Academic & Administrative to my Office 365 account?

Overview

This calendar is available via the web at https://dates.ucdavis.edu

Users can export this calendar and access it via the Office 365 account. For the purposes of this article we’ll import the calendar into your Outlook Web Application, the next time your calendar on your smartphone, tablet or Outlook application occurs it will then sync to that environment.

Answer

To begin the process:

  1. Visit https://dates.ucdavis.edu
  2. You can view the entries that are on the calendar using the Calendar View or List View tab. When using the Calendar View and List Views the categories are listed on the right-hand side of the calendar.
    • Academic
    • Enrolled Student
    • Holiday
    • Payroll
    • Student Centric
    • Other
  3. Click the Export tab to begin the process of moving this information to your Office 365 account.

Exporting the calendar:

  1. Option #1 - Choose a Type of Date Range 
    • Relative Date Range
    • Specific Date Range 
  2. Option #2 - Based on the choice you make above
    • If you choose Relative Date Range…
      • Choose a Start interval (How far back?)
      • Choose an End interval (How far forward?)
    • If you choose Specific Date Range…
      • Choose a specific Start day (MM/DD/YYYY)
      • Choose a specific End day (MM/DD/YYYY)
  3. Option #3 - Categories
    • Choose one of, or all of the available categories:
      • Academic
      • Enrolled Student
      • Holiday
      • Payroll
      • Student Centric
      • Other
  4. Option #4 - Format
    • Choose iCal
  5. Click the Generate button.

 This will generate a long URL string that you’ll want to copy/paste into Office 365 momentarily.

 Example - https://dates.ucdavis.edu/export.aspx?callback=iCalExport&type=Relative&start=Months:-2&end=Years:2&categories=2

Importing the iCal link into Office 365 OWA:

  1. Go to https://365.ucdavis.edu and login to your account
  2. Go to the Office 365 calendar application
  3. Right-Click on the My Calendars heading
  4. Click Open Calendar
  5. Copy and Paste the URL you received into the Internet calendar field on this pop-up
  6. Click Open

The calendar will appear below your personal calendar momentarily. It will sync to your other devices the next time your calendar is scheduled to sync (usually within 5-10 minutes, please allow up to 1-hour).