Review Category

Checklist

Expense transfers

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Journals for expense transfers follow proper guidance:

—  Expense transfer guidelines

—  Cost Transfers in Aggie Enterprise

—  Which Cross Transfer Process to Use

—  Cost Transfers for Expenses in Aggie Enterprise (Dated 1/1/2024 or later)

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Both debit and credit sides of the journals use general ledger chart strings and not POETAF chart strings.

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The debit or credit financial department is a child of the Journal Category Level D financial department

Revenue transfers

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Journals for revenue transfers follow Guidelines for Revenue Transfers

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(PPM non-sponsored project revenue transfers only) PPM Revenue settings are selected if journal data in the general ledger should be synchronized with data in the PPM module.

Chart of accounts

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The Entity value is correct for the financial department and the particular transaction.

Important: Pay special attention to the Entity if you have approval authority for both the Davis Campus (3110) entity and the ANR (3310) entity.

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The Fund value for the debit and credit lines match.

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Revenue or fund transfers use revenue or fund transfer natural accounts (4xxxxx or 77500D, or 77502D and below).

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Expense transfers use expense natural accounts (5xxxxx or child of 77000D natural account).

Supporting documentation and attachments

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Supporting documentation provides evidence and detailed description or explanation of the transaction.

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Attachments do not include personal identification information (PII) or protected health information (PHI). All sensitive data such as account numbers, student information, or patient information is redacted.